The hardest ten days of the year, written down in advance
Prasadom holds the festival calendar, last years’ footfall and this year’s bookings together, then turns them into a day-by-day plan the office can hand to its people.
Day by dayExpected footfall for each festival day
Shift by shiftVolunteers with names and gates
Hour by hourPeak windows and queue openings
Year on yearThis festival against the last three
What the festival planner holds
Festival planning fails on small things: one gate unopened, one shift unfilled, one sack unordered. The planner is a list of those small things.
The temple’s own festival calendar
Your festivals, your utsavams and your local observances, with the days that matter marked years ahead, not a generic almanac.
Festival and utsavam dates
Multi-day festivals with phases
Local observances added by the office
Footfall forecast you can argue with
Expected numbers for each day, drawn from past years’ footfall, bookings already taken and the weekday the festival falls on. The office can override any number.
Past three years compared
Bookings folded in
Office can override and note why
Volunteer rosters that reach the volunteer
Shifts with names, gates and timings, so a volunteer knows where to stand before leaving home, and the office knows which shift is still short.
Shifts by gate and duty
Short shifts flagged
Roster sent to volunteers
Queue and gate plans
How many darshan lines, when the second queue opens, where the senior and ladies lines run, and who holds each gate.
Line plan per day
Queue opening times
Gate-wise duty
Quantities, ordered in time
Prasadam portions, flowers, oil and festival materials indented against the forecast, a day or two before the rush, not during it.
Indents against forecast
Reminder before market day
Festival spend in one head
How a festival week is prepared
The dates go in onceThe festival and its phases are entered with the days and the special muhurtams.
The numbers appearA footfall figure for each day, with last year’s figure beside it for comparison.
The office corrects themTrustees know things the register does not. Any figure can be changed, with a note on why.
The plan is writtenQueues, gates, shifts, prasadam quantities and indents, each against a day and a time.
The people are toldVolunteers get their shifts, priests get their seva lists, and devotees who asked get the darshan timings.
The week is reviewedActual footfall against expected, so next year’s plan starts from the truth.
The small failures this prevents
Each of these has happened at a temple on a festival day. Each is avoidable with a written plan.
A second queue opened an hour after it was needed
Two volunteers at one gate and none at another
Prasadam finished at 1 pm with the queue still out of the gate
Flowers ordered for the wrong day of a five-day utsavam
Festival expenses recorded a week later from memory
On an ordinary day the temple runs on habit. On a festival day it runs on a plan, and the plan has to exist before the crowd does.On festival days
Festival planning
The crowd is forecast. The plan is already written.
Prasadom reads last year’s footfall, this year’s bookings and your festival calendar, then turns them into a day-by-day plan the office can hand to its people.
Navratri week forecast
Expected footfall by day
12,400
3,200Day 1
4,100Day 2
5,200Day 3
6,400Day 4
9,800Day 5
12,400Day 6
7,600Day 7
Modelled on the past three years and bookings already taken
QueuesThree darshan lines from 5 pm on days 5 to 7. Second gate opens at 5:45.
Volunteers28 volunteers across four shifts, with names and gates against each shift.
Prasadam2,100 portions on day 6. Rice, ghee and jaggery indented a day earlier.
DevoteesDarshan timings sent to 4,200 devotees who consented, in their own language.
Go live with your own sevas and donation heads already in place
We set Prasadom up at your temple office and train the staff who will use it: the counter clerk, the accountant and the kitchen in-charge, on their own desks.