Festivals and crowds

The hardest ten days of the year, written down in advance

Prasadom holds the festival calendar, last years’ footfall and this year’s bookings together, then turns them into a day-by-day plan the office can hand to its people.

  • Day by dayExpected footfall for each festival day
  • Shift by shiftVolunteers with names and gates
  • Hour by hourPeak windows and queue openings
  • Year on yearThis festival against the last three

What the festival planner holds

Festival planning fails on small things: one gate unopened, one shift unfilled, one sack unordered. The planner is a list of those small things.

The temple’s own festival calendar

Your festivals, your utsavams and your local observances, with the days that matter marked years ahead, not a generic almanac.

  • Festival and utsavam dates
  • Multi-day festivals with phases
  • Local observances added by the office

Footfall forecast you can argue with

Expected numbers for each day, drawn from past years’ footfall, bookings already taken and the weekday the festival falls on. The office can override any number.

  • Past three years compared
  • Bookings folded in
  • Office can override and note why

Volunteer rosters that reach the volunteer

Shifts with names, gates and timings, so a volunteer knows where to stand before leaving home, and the office knows which shift is still short.

  • Shifts by gate and duty
  • Short shifts flagged
  • Roster sent to volunteers

Queue and gate plans

How many darshan lines, when the second queue opens, where the senior and ladies lines run, and who holds each gate.

  • Line plan per day
  • Queue opening times
  • Gate-wise duty

Quantities, ordered in time

Prasadam portions, flowers, oil and festival materials indented against the forecast, a day or two before the rush, not during it.

  • Indents against forecast
  • Reminder before market day
  • Festival spend in one head

How a festival week is prepared

  1. The dates go in onceThe festival and its phases are entered with the days and the special muhurtams.
  2. The numbers appearA footfall figure for each day, with last year’s figure beside it for comparison.
  3. The office corrects themTrustees know things the register does not. Any figure can be changed, with a note on why.
  4. The plan is writtenQueues, gates, shifts, prasadam quantities and indents, each against a day and a time.
  5. The people are toldVolunteers get their shifts, priests get their seva lists, and devotees who asked get the darshan timings.
  6. The week is reviewedActual footfall against expected, so next year’s plan starts from the truth.

The small failures this prevents

Each of these has happened at a temple on a festival day. Each is avoidable with a written plan.

  • A second queue opened an hour after it was needed
  • Two volunteers at one gate and none at another
  • Prasadam finished at 1 pm with the queue still out of the gate
  • Flowers ordered for the wrong day of a five-day utsavam
  • Festival expenses recorded a week later from memory
On an ordinary day the temple runs on habit. On a festival day it runs on a plan, and the plan has to exist before the crowd does.On festival days

Festival planning

The crowd is forecast. The plan is already written.

Prasadom reads last year’s footfall, this year’s bookings and your festival calendar, then turns them into a day-by-day plan the office can hand to its people.

Navratri week forecast

Expected footfall by day
12,400
3,200Day 1
4,100Day 2
5,200Day 3
6,400Day 4
9,800Day 5
12,400Day 6
7,600Day 7
Modelled on the past three years and bookings already taken
  1. QueuesThree darshan lines from 5 pm on days 5 to 7. Second gate opens at 5:45.
  2. Volunteers28 volunteers across four shifts, with names and gates against each shift.
  3. Prasadam2,100 portions on day 6. Rice, ghee and jaggery indented a day earlier.
  4. DevoteesDarshan timings sent to 4,200 devotees who consented, in their own language.
Onboarding is done with you, not sent to you

Go live with your own sevas and donation heads already in place

We set Prasadom up at your temple office and train the staff who will use it: the counter clerk, the accountant and the kitchen in-charge, on their own desks.

On-site setup and staff training are included in every plan. No share of donations, ever.

  1. A call with your officeWe note your sevas, donation heads and the registers you keep today.
  2. Setup and training on siteConfigured at your counter, in Hindi, Marathi or English.
  3. Run both for a monthOld receipt books continue alongside until your trustees are satisfied.