Accounts and audit
There is no separate accounting exercise at month-end. The cash book, the ledgers and the trust reports are the same entries the counter made, read in a different order.
Temple accounting is not complicated, it is only tedious. The tedium is what gets removed here.
Counter receipts, online settlements, kitchen purchases and salaries sit in one day book, each with its voucher and the person who entered it.
Payment gateway settlements are matched against the trust bank statement, and anything unmatched is listed for the office rather than quietly absorbed.
General collection, annadanam, building fund and festival funds each carry their own opening, receipts, spend and closing balance.
Income and expenditure, receipts and payments, donation summary and seva income, in one set that can be printed and circulated before the meeting.
Corrections are recorded as corrections. The original entry stays visible with the name, the time and the reason beside it.
Ledgers, day book, donor register and head-wise summaries exported as spreadsheets your auditor can work with directly.
The questions that used to need a week of notice now take a minute.
Devotees give in trust. Accounting is simply the act of showing them, and the trustees, that the trust was honoured.On the books
For the trustees
Every entry carries the receipt number, the hand that wrote it and the time it was written. The monthly statement is assembled from those entries, not typed again.
Shree Temple Trust · September
| Head of account | Amount |
|---|---|
| Donations - general | ₹4,18,600 |
| Donations - annadanam | ₹2,64,000 |
| Donations - building fund | ₹3,10,000 |
| Seva and pooja income | ₹1,86,400 |
| Kitchen and prasadam expenses | (₹1,42,800) |
| Salaries and honorarium | (₹96,000) |
| Balance for the month | ₹9,40,200 |
Donation heads stay separate, so building fund money is never read as general collection.
UPI and card settlements match against the trust bank statement, and the gaps are listed for the office to see.
Cash book, ledger, donor register and head-wise summaries, in the format your auditor already works with.
Corrections are recorded as corrections, with the original entry still visible beside them.
We set Prasadom up at your temple office and train the staff who will use it: the counter clerk, the accountant and the kitchen in-charge, on their own desks.
On-site setup and staff training are included in every plan. No share of donations, ever.
